Particulars of Consulate’s functions and duties

The Consulate is headed by Consul General and has following sections ( 1 ) Administration (2) Visa (3) Passport, PIO, OCI and Consular

Each section is headed by a Consul.

The functions of the Consulate inter alia, include to maintain and develop interaction with various British and Indian community, cultural and commercial organizations, issue of passports, visas, OCI cards and  PIO cards.

The Consulate functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.

(ii)

The powers and duties of its officers and employees

General Administrative powers are derived from IFS(PLCA) Rules, as amended from time to time.

Financial powers of the officers of the Consulate have been detailed in the Delegated Financial Powers of the Government of India’s Representative Abroad.

Powers regarding consular and passport etc are derived from the Passport and Consular Manuals. 

The officers of the Consulate function under the guidance and supervision of the Consul General.

(iii)

The procedure followed in the decision making process, including channels of supervision and accountability

Decisions are taken under the instructions and supervision of the Consul General.

(iv)

The norms set by it for the discharge of its functions

Norms are set under the instructions and supervision of the Consul General.

(v)

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions

IFS PLCA Rules and annexure.

Delegated Financial Powers of Government of India’s representative abroad Rules.

Passport Manual, Visa Manual and Manuals on Office Procedures

Other central government rules and manuals published by Central Government.

(vi)

A statement of the categories of documents that are held by it or under its control

Documents / files relating to Cultural and Commercial activities.

Passport and Consular service files including record of passports and consular services rendered.

Record of visa applications.

(vii)

The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof.

The Consulate functions within the norms set by the Ministry of External Affairs.  Policy is implemented by the Consulate under the guidance and supervision of the Consul General

(viii)

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.

The Consulate interacts regularly with representatives of the local government representatives, Indian Diaspora, NRIs, think tanks and academician.

(ix)

A directory of its officers and employees

A directory is given at Annex–I

(x)

The monthly remuneration received by each of its officers and employees including the system of compensation as provided in its regulations.

A statement of monthly remuneration is at Annex–II

(xi)

The Budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditure, and reports on disbursements made

Budget figures for the current financial year are given in the statement at Annex–III

(xii)

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiary of such programmes.

The Consulate does not have any subsidy programme.

(xiii)

Particulars of recipients of concessions, permits or authorizations granted by it

No concessions / permits are granted by the Consulate.

(xiv)

Details in respect of the information available to or held by it, reduced in an electronic form

Citizens can access information held by the Consulate in the electronic form through our website www.cgibirmingham.org .  Further information can also be obtained from the following website held by Ministry of External Affairs, Government of India, New Delhi

Websites	Details
www.mea.gov.in	Main website of the Ministry of External Affairs
www.mealib.nic.in	Website of the library of the Ministry of External Affairs
www.mea.gov.in	Web link to access websites of various Indian Missions and Posts abroad
www.passportindia.gov.in	Website of the Passport Seva Project of the Consular, Passports and Visa (CPV) Division of Ministry of External Affairs

www.meaprotocol.nic.in	Website of the Protocol Division of the Ministry of External Affairs.
www.meafsi.gov.in	Website of the Foreign Services Institute of Ministry of External Affairs
www.indiandiplomacy.in	Website of the Public Diplomacy Division of Ministry of External Affairs
www.iccr.gov.in	Website of Indian Council of Cultural Relations.  A body under Ministry of External Affairs
www.icwa.in	Website of Indian Council of World Affairs.  A body under Ministry of External Affairs
www.itec.mea.gov.in	Website of Technical Corporation of the Ministry of External Affairs
	Information held by the High Commission of India, London can be obtained from their website www.hcilondon.in

(xv)

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.

All relevant information is made available through the Consulate’s website.

(xvi)

The names, designations and other particulars of the Public Information Officers.

Public Information officer-
Mr. S.M.Chakraborty
Consul & Public Information Officer
Consulate General of India
20 Augusta Street, Jewellery Quarter
Hockley, Birmingham B18 6JL
Tel: 0044 121 2122782
Fax: 0044 121 2122786
Email: hoc.birmingham@mea.gov.in

(xvii)

Such other information as may be prescribed and thereafter update these publications every year.

The Consulate’s website has information which is updated on a regular basis.